EXECUTIVE ASSISTANT TO PRESIDENT AND CEO

Posting Details

Position Information

Posting Number 00224
Title EXECUTIVE ASSISTANT TO PRESIDENT AND CEO
Position Title
Position Number 00139
Job Description

Under the direction of the Chief of Staff, assists with the day-to-day operations of the President’s office. Represents the President to staff, faculty, senior management, other universities, and regulatory agencies. Interpret, communicate and apply, procedures and policies; answer questions where judgment, knowledge and interpretation of policies and procedures are necessary. Provides confidential and administrative support to the President.

Required Qualifications

Four year college degree (B.A., B.S.) is preferred and/or the equivalent years of work experience.

Minimum Requirements

Five years related experience, preferably in higher education

Ten years or more previous professional experience assisting a President, Chief Executive Officer or Chief Operating Officer in higher education or an academic setting.

Preferred Qualifications

Ability to analyze and solve problems.

Ability to create, compose and edit written materials.

Ability to gather data, compile information and prepare reports.
Ability to make administrative/procedural decisions and judgments.

Ability to supervise and train clerical staff.

Ability to use tact and diplomacy when interacting with others.

Understanding of the confidential nature of the position.

Skill in organizing resources and establishing priorities.

Database management skills.

Records maintenance skills.

Excellent verbal and written communication skills.

PC proficient. Ability to utilize the MS Office platform, including Word, Excel, etc.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.

Essential Duties

Assist the President with project support; follow-up to ensure completion of tasks assigned to others.

Serves as the President’s personal assistant on sensitive and confidential matters with high-profile and personal contacts.

Coordinates, implements and assists with activities and personnel in the President’s Office.

Assist with maintaining the President’s calendar.

Identifies, appraises, reviews and recommends matter of critical and urgent nature. Provides follow-up on these matter as designated by the President and Chief of Staff.

Facilitates communications between the President’s office and various constituents, University departments and external groups as appropriate.

Assists in the preparation of the President’s Office budget. Under the direction of the Chief of Staff, authorizes expenditures within established limits. Tracks and monitors activity and analyzes variances.

Assists with preparation of communications for the President’s office. This includes researching, writing and editing the President’s speeches; preparation of presentation/lecture material, reports, etc.

Prepares agenda for Executive Management Team and Senior Leadership Group meetings.

Represents the President’s Office, as appropriate, in its relationships with the University, community.

Participates in professional meetings and conferences to maintain professional contacts and visibility for the Office of the President and the University.

Researches and collects statistical data and information for the President on special assignments, under the direction of the President and Chief of Staff.

Provide administrative support to the Board of Trustees under the direction of the Chief of Staff: attend Board Meetings; take and transcribe Minutes; assist with coordinating Board meetings; ensure the compilation of all documents necessary to prepare Board Books and the timely distribution of Board Books.

Disseminates work to clerical staff, establishes priorities and resolves problems relating to the day-to-day operations of the clerical staff.

Complexity

The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

Mental Demands

The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent variety of unrelated tasks. Constant calculating interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occasionally required to work in confined space.

Special Requirements

Ability to work effectively with a diverse community

Job Code 3073
FLSA Exempt
Category Full Time
Grade PS-6
Number of Vacancies 1

Posting Detail Information

Instructional Text...

EEO Statement

Charles R. Drew University is an Equal Opportunity Employer.

Open Date
Close Date
Open Until Filled (overrides close field) No
Special Instructions to Applicants

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Indeed
    • Other
  2. * Do you have a Bachelor’s Degree and/or equivalent?
    • Yes
    • No
  3. * Do you have experience in higher education setting?
    • Yes
    • No
  4. * Do you have a regionally accredited bachelor’s degree in accounting and/or equivalent of combine education and experience in the related field?
    • Yes
    • No
  5. * Please disclose your salary expectation for this position (acceptable range of pay):

    (Open Ended Question)

  6. * Do you have professional experience assisting a President, Chief Executive Officer, or Chief Operating Officer?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Reference List and Contact
Optional Documents