PROGRAM ADMINISTRATOR (CENTER FOR BIOMEDICAL INFORMATICS)

Posting Details

Position Information

Posting Number 00230
Title PROGRAM ADMINISTRATOR (CENTER FOR BIOMEDICAL INFORMATICS)
Position Title PROGRAM ADMINISTRATOR (CBI)
Position Number 00143
Job Description

Under the supervision of the Director and co-Director of the Center for Biomedical Informatics, the Program Administrator will plan, coordinate and implement activities for the Center for Biomedical Informatics at CDU.

Required Qualifications

Regionally accredited Bachelor’s or Master’s degree (preferred) and/or equivalent of experience and education in the related field.

Minimum Requirements

• Excellent organizational and communication skills and experience interacting with diverse groups of stakeholders
• Expert user of Microsoft Word, Excel, Powerpoint, etc.
• Ability to keep confidences and maintain confidentiality
• Ability to work independently
• Ability to work on multiple projects simultaneously and prioritize workloads
• Professional demeanor and presentation.
• Strong written communication skills (candidates must submit a writing sample with their application).
• Strong interpersonal and negotiation skills.
• Familiarity with project management software (e.g., Microsoft Project or LiquidPlanner)
• Familiarity with doodle polls
• Familiarity with videoconferencing tools such as Webex
• Familiarity with survey tools such as REDCap or SurveyMonkey
• Comfort working with faculty members and staff in a university setting
• A curious mind and a commitment to mastering and researching new electronic tools for managing activities are a must.
• Perform other related duties as assigned.

Preferred Qualifications

• One to three years of prior experience as a Program Administrator or related position.
• Prior experience working in an educational setting preferred

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.

Essential Duties

The Program Administrator will assist with the day to day running of the Center’s activities, coordinating with staff members from the Urban Health Institute (formerly Life Sciences Institute) as necessary. The Program Administrator will attend weekly Informatics meetings and take notes, distribute minutes, and follow-up with participants on the progress of agenda items. He or she will assist with preparing the Center’s annual reports; support strategic planning for the Center; preparing presentations; generating and processing check requests, purchase requisitions, and consultant agreements; distributing, collecting and submitting completed time cards to CDU’s finance department; pick-up and distribution of payroll and mail; handling vendor payments in coordination with CDU’s finance department; following up on deliveries; ordering needed office supplies; setting up lectures; booking conference travel and organizing special Center events.

Complexity

The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

Mental Demands

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent work on a variety of unrelated tasks. Constant calculating interrupted work on a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Special Requirements

Ability to work effectively with a diverse community.

Job Code 3086
FLSA Non-Exempt
Category
Grade PS-4
Number of Vacancies 1

Posting Detail Information

Instructional Text...

EEO Statement

Charles R. Drew University is an Equal Opportunity Employer.

Open Date
Close Date
Open Until Filled (overrides close field) No
Special Instructions to Applicants

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. Do you have a regionally accredited Bachelor or Mater's degree (preferred) and/or equivalent of experience and education in the related field?

    (Open Ended Question)

  3. Do you have one to three years of prior experience as a Program Administrator or related position?

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Unofficial Transcripts
  2. Professional Licenses
  3. Educational Credentials
  4. Letter of Recommendation or Nomination