PROGRAM COORDINATOR (BIOMEDICAL SCIENCES)

Posting Details

Position Information

Posting Number 00238
Title PROGRAM COORDINATOR (BIOMEDICAL SCIENCES)
Position Title PROGRAM COORDINATOR (BIOMEDICAL SCIENCES)
Position Number 00148
Job Description

Under the general direction of Department Chairs and Program Directors, the Program Coordinator coordinates and assists in the general administration of biomedical sciences degree and certificate programs, at both undergraduate and graduate levels in the College of Science and Health (BS and MS programs). Provides administrative support to biomedical sciences program leadership and faculty, and assists with determination of time, place, sequence, and resource needs of daily operations.

Required Qualifications

• Excellent interpersonal and communication skills, written and verbal essential as is experience working with students, parents, and people from diverse ethnic, cultural and social backgrounds.
• Demonstrated ability to: advise students about the nature, content, and requirements of disciplines and facilitate development of strong mentoring relationships between faculty and undergraduates; motivate students to achieve at the highest levels; and intervene effectively with students having academic difficulty.

Minimum Requirements

• Two years working as an academic advisor within higher education.
• Regionally accredited four year college degree or equivalent combination of education and experience.

Preferred Qualifications

KNOWLEDGE/ABILITY/SKILLS:
• Demonstrated ability to coordinate, implement, and schedule various activities.
• Excellent communication skills and organizational skills.
• Excellent writing skills (e.g., technical reports, etc.)
• Excellent grammatical skills.
• Must be proficient in Microsoft Office (Word, Excel, PowerPoint, and Access).

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Sitting and standing for extensive periods of time. Walking, stooping, reaching, climbing high and low levels. Lifting up to 25 pounds; carrying materials to various locations. Finger and hand movement and feeling sufficient for computer and equipment operations. Clear speaking, hearing conversationally, and seeing near and far.

Essential Duties

• Review incoming biomedical student transcripts regarding prerequisites, transferrable courses, and completion of breadth requirements.
• Advise incoming and current students for course selection.
• Review incoming BS student transcripts for prerequisites, courses that can be transferred and completion of breadth requirement.
• Review Articulation Agreements to review courses that are transferable for credit.
• Coordinate orientation and transfer events for incoming students.
• Design 4 year academic plan for students BS Biomedical Students.
• Schedule advising appointments for Post Baccalearate Post Baccalaureate students.
• Monitor and submit all incomplete and change grade forms.
• Monitor student grades for completion of incompletes and passing grades to enroll in subsequent semesters.
• Perform graduation audits for Registrar’s Office for all students.
• Assist with composition and upload of Committee Letters.
• Meet with students to compile materials for composition of the committee letter for medical school.
• Provide post-award administrative support including expenditure approvals, accounting detail and reporting.
• Requirement information.
• Proctor and review entrance and placement examinations.
• Review personal statement and application process for medical school applicants.
• Coordinate and schedule activities for all programs.
• Monitor budget expenditures and reports on variances; and assist in the preparation of the budget.
• Establish schedules and priorities and provides technical assistance in the resolution of problems.
• Assist with monitoring program performance and prepare Program Performance Reports.
• Provide post-award administrative support including expenditure approvals, accounting detail and reporting requirement information. Monitor for allow ability on contracts, submit interim reports, and review and approve closeout documents.
• Prepare regularly scheduled or special reports.
• Provide administrative support and services such as taking minutes, distribution and report preparation for special projects generated by the department.
• Manage the submission of timecards.
• Manage department assessment in compliance with WASC standards.
• Maintain grade rosters.
• Schedule and prepare files for interviews.
• Make travel arrangements for conferences, seminars and workshops for Director or Faculty.
• Order supplies, materials, textbooks and revise listings.
• Maintain necessary records and documents for the programs such as syllabi, pre admissions exams, credit by exams and incompletes.
• Manage confidential files and keep student files up to date.
• Act in the absence of Program Chair – meetings, etc.
• Meet with incoming and currently enrolled students of programs to enter based on G.P.A and interests.
• Review incoming Biomedical Science student transcripts for prerequisites, courses that can be transferred and completion of breadth requirement.
• Work closely with Admissions and the Financial Aid Department to guide student through the enrollment process.
• Monitor student academic plan completion and ensure that probation requirements have been completed.
• Provide information to appointed personnel to complete staff and faculty EPAFs (Electronic Personnel Action Forms) and maintain necessary records and documents for the programs such as syllabi, pre-admission exams; credit by exams, and incompletes.
• Review Concurrent Enrollment for Bachelor of Science students.

Complexity

The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

Mental Demands

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent variety of unrelated tasks. Constant calculating interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to work effectively with a diverse community.

Special Requirements

Ability to work effectively with a diverse community.

Job Code 3140
FLSA Non-Exempt
Category Full Time
Grade PS-6
Number of Vacancies 1

Posting Detail Information

Instructional Text...

EEO Statement

Charles R. Drew University is an Equal Opportunity Employer.

Open Date
Close Date
Open Until Filled (overrides close field) No
Special Instructions to Applicants

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * Do you have a regionally accredited four year college degree or an equivalent combination of education and experience?

    (Open Ended Question)

  3. * Please disclose your salary expectation for this position (acceptable range of pay):

    (Open Ended Question)

  4. * Do you have at least two years experience working as an academic advisor within higher education?

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Professional Licenses
  2. Professional Certifications or Permits
  3. Educational Credentials
  4. Reference List and Contact
  5. Letter of Recommendation or Nomination